Frequent Ask Questions

​​​​​​​Question: How to submit Online System Generated Hard Copy & Soft Copy and Mandatory document to Director respective Director ORIC.

Reply: While submitting online application, eportal system will automatically guide the applicant.

  1. eporal system will auto-update to applicant at "NRPU Project Proposal Application" that now down load application form and project proposal template fill it up, check it similarity index, handover both (application form + project proposal form after checking its similarity index on Turnitin) to the Director ORIC along with all original mandatory documents, i.e. resume of PI, Co-PI, Turnitin report, quotations, appointment letter, industrial support letter, BCC, etc.

  2. Now get copy of signed pages (of VC & Others) from Director, ORIC of your respective university, and upload in the system  at "NRPU Project Proposal Application"​ before submission.

  3. After submission, you will get "Soft Copies in a Compressed Zip Folder", and now read your project # printed on application form after submission and hand over same Zip Folder to Director ORIC as well.

  4. Hence PI will hand over all "Soft Zip Folder and Application Form and Project Proposal Form and All Mandatory Document" to Director ORIC of respective Universiy.​

Question: May i ask that a person working in DAI affiliated with a University be a PI of the NRPU project??

Reply: No, only regular faculty (BPS/TTS) of all public sector universities/DAIs and a few private sector universities (list available on HEC-NRPU web site) are eligible to apply under NRPU. NARC/PARC and other like institutions are not allowed to apply for funding under NRPU as per policy because HEC only funds Universities/DAIs.​

Question: Are faculty members serving for Sub-Campus (under public-private partnership) of any public sector university eligible for NRPU as PI"

​Reply:  They are not eligible to apply under NRPU. Even faculty members serving in affiliated colleges of public or private universities are not eligible to apply under NRPU as well.​

Question: I am grateful to you and HEC to release the second installment of Project No. 20-XYZ/NRPU/R&D/HEC/14. however, the amount received is less as compare to expected.

Reply: Next instalment is released after deducting previous unspent amount reflected by PI in his/her annual audited expenditure statement submitted to HEC. There is no provision of any committed amount. Principal Investigator have to submit his/her annual expenditure statement after paying their all due payments of expenditures. Specimen of annual expenditure statements (1st, 2nd, 3rd & final) is available on HEC-NRPU web site under download option. All PIs are requested to please use same.​

Question: what are the formalities to get completion letter of my project that is in the end of the final year?

Reply: For closure of a Project/to received project completion letter, Principal Investigator has to submit following document in the end of the final year of the project. That is mandatory for release of final payments (retained amount by HEC) as well:

a.   Final Annual Progress Report (specimen is available under download page).

b.  Project Completion Proforma (Codal Formality Proforma)-(specimen available in download page).

c.  Consolidated Expenditure Statement duly Audited by the Resident Auditor of the Respective University (specimen is available under download page).​​​

Question: Can a lecturer apply under NRPU?

Reply: Lecturer; Assisant Professor, Associate Professor, Professor and Meritorius Professor (all on BPS or TTS) or if they have a contarct, and contact period (duration of contact) is euqal to or more that project life (duration of porjcet), are eligible to apply under NRPU.

Question: If someone on is on IPFP (Interim Placement of Fresh PhDs or on contract basis in university than can he apply for NRPU (National Research Program for Universities. Because IPFP and contract basis is also full time faculty members.

Reply: a teacher on IPFP is not eligible to apply under NRPU because for them, R&D division of HEC already running Start up Research Grant Program (SRGP). They can apply under SRGP.​

​Question: Should soft copy of each proposal be in different CDs/flashes or all proposals should be burnt on one CD or flash, along with Excel Sheet?

​Reply: All proposals should be burnt on one flash, along with Excel Sheet.

Question: Our faculty and researchers are facing problem to complete their profile on eportal. Therefore you are requested to kindly look into this matter and accept only hard copies of the projects this time.

Reply: Online submission is mandatory, if any PI fails to submit his/her proposal online and he/she does not follow instructions conveyed on HEC (NRPU) web site, his/her proposal would  not be processed and will automatically be considered as rejected at initial stage without going under review process.

Question: I have evaluated  NRPU projects proposals, and have been paid Rs.92000/-  as remuneration, I have to submit the Income tax return for year 2015-2016, therefore I need income statement and proof of Tax deduction, if any.

Reply: No tax deduction was made from your payment. Please pay income tax as per rules. You have all record of payments as you get your payment via cheque.

Question: Sometimes, it is difficult to get along with co-investigator owing to lack of compatibility and cooperation. Can i independently submit my research project?

Reply: Yes

Question: Some faculty members has a concern that last year all projects submitted from their university were not evaluated. Upon query to HEC officials it was told that ORIC office has not been established nor approved by HEC, for that reason projects are not considered.

As per our information still the same condition prevails, ORIC is not approved by HEC till now. In such a circumstances, we have a question if we submit a project this time again would it be evaluated this time or same episode will happen as of last year.

Reply: HEC never rejected any proposal of any university based on that their ORIC is not established. Proposals were not considered for evaluation because universities do not follow HEC (NRPU) guidelines. If ORIC is not established, university may sent their proposals as per guidelines through their research offices or registrar offices.​

​​Question: Can a visiting faculty member of a University participate as CO-PI?

Reply: NO

Question: what is the language for proposal submission as my subject is Urdu so can i write down my proposal in Urdu or it must be in English?

Reply:  You may write your proposal in Urdu or English

Question: I am assistant professor at University of Education Faisalabad. At present there is no MPhil or PhD program at our campus and I want to apply for NRPU. Kindly guide me if I am eligible to apply since I will not be able to nominate any MS / PhD student for the project.

​Reply: HEC has no problem/issue/reservation if you do not involve any student for any reason. You may apply but you yourself have to do all project activities as per approved plan as there is no provision/option of any helping hand in the program other than studentship.

​Question: Can Co-PI be a from a foreign university?

Reply: No foreign payment could be made neither to any foreign firm for the purchase of any item/equipment etc. nor to any foreigner (as Co-PI)/consultant etc. However, you may opt a Co-Pi from a foreign university.

Question: Can one add a Co-PI and an additional collaborator (2 different persons)?

Reply: No research associate/research assistant/field assistant/field surveyor/ or any supporting staff/collaborator on payment etc. can be engaged other than studentship in the project. However if any person want to extend his/her support as collaborator, he may do so but without any financial responsibilities on part of HEC.

Question: Is the submission of 2 projects simultaneously in NRPU allowed?

Reply: Principal Investigator can execute or submit only two research projects simultaneously under any of HEC funded research grant programs either under NRPU or UITSP or TDF or TRGP or Pak-US etc. (either ongoing, submitted, under review, etc).

Question: Do we need to submit 3 quotations with equipment or one is enough?

Repy: at time of submission one is enough. However, if your project is approved, you have to follow PPRA rules/university rules etc. where 3 quotations are required (for details go through PPRA rules).

Question: Can a collaborator be from a foreign university?

Reply: No foreign payment could be made neither to any foreign firm for the purchase of any item/equipment etc. nor to any foreigner (as Co-PI)/consultant/ collaborator etc. However, you may opt a Co-PI/ collaborator from a foreign university.

No research associate/research assistant/field assistant/field surveyor/ or any supporting staff/collaborator on payment etc. can be engaged other than studentship in the project. However if any person want to extend his/her support as collaborator, he may do so but without any financial responsibilities on part of HEC.

Question: I couldn't identify the eligibility criteria for Co-PI. I am a lecturer (regular) at UET Peshawar, have done M.Sc and currently enrolled in PhD. Can I be Co-Pi with my professor?

Question: My question is that ,what is the qualification is required for work with principal investigator(PI) as a co-investigator? My qualification is BS(Hons) in applied psychology.

Reply: Eligibility criteria for Co-PI is just like as for a PI in term of his/her qualification and experience (PhD/MS/M.Phil/having at least 18 years of inline schooling). However, Co-PI may be from an R&D organization other than universities.

Question: If a Lecturer with 18 years education (MS/M.Phil) with sufficient research experience is eligible to be a PI in NRPU project 2017 recently proposed by HEC?

Reply: yes

Question: Further please clarify is it necessary for Co-PI to be affiliated with a University or DAI? Academicians and Researchers working in Colleges are allowed to be Co-PI or Not?

Reply: Eligibility criteria for Co-PI is just like as for a PI in term of his/her qualification and experience (PhD/MS/M.Phil/having at least 18 year of inline schooling). However, Co-PI may be from an R&D organization other than universities.

Question: Please let me know the minimum criteria for Co-PI in NRPU research project 2017 proposed by HEC.

Reply: Eligibility criteria for Co-PI is just like as for a PI in term of his/her qualification and experience (PhD/MS/M.Phil/having at least 18 year of inline education). However, Co-PI may be from a R&D organization other than universities.

​Question: Is it allowed to Researchers working in Public universities with Sixteen years education and one year Clinical diploma in Psychology to work as Co-PI in NRPU 2017?

Reply: No​

Question: Two research assistants, an MS student and a PhD Scholar have been allowed as per Award Letter of the aforesaid project. But PhD student is not available in the department now. Can any other MS/MPhil-qualified candidate be hired from the market for this project?

Reply: Simply reply is no. you have to follow apporved plan. if PhD scholar is allowed, same cannot be replaced with an MS/MPhill student etc and vice virsa.

Question: I may request the Abbottabad University of Science and Technology (AUST) to grant me contract for full two years (the proposed duration for completion of the project). Would my request for transfer of the project be considered if the university administration responds positively?  

Reply: Yes Dr. sahib if contract period is equal to the remaining period of project (duration), plus both universities give you NOC , we have no objections to transfer your apporved project from one university to other but your case will have to go through on the  recommendation of reviewers/evaluators.

Question: I have left my parent university & joined a private university that is eligible for public funding as per notification of P&D Division of HEC.  Would you please shift my ongoing project to my new university?

Reply: Dear Sir, as you have left your parent public sector university and has joined new university in a private or public sector, as per policy you cannot run this project either you have to transfer it to some regular PI/professor or If you want to execute himself, you have to submit your appointment letter along with terms and conditions of appointment so that project may be transferred to new university. However, period of your contract (duration) with new university must be equal to remaining period of project life. And project will be transferred on the recommendation of reviewers/evaluators. You have to provide following documents as well.

  1. NOC from both universities stating that they have no objections on the transfer of this project along with all its assets.
  2. Revised hard copy of proposal duly signed and countersigned by head of institution.
  3. Submit due annual report if any.​

Question: I have left my parent university and have joined another public sector university. Can I shift my ongoing project to a new PI having relevant experience or to Co-PI of the project from same university?

Reply: Yes you can shift your project to a new PI or Co-PI of same project. However you have to provide following document to HEC:

  1. Proof submission of annual report if it is already due and submitted.
  2. Submission of expenditure statement duly verified by university audit division and specimen of same is available on NRPU website under download option.
  3. If funds are not yet released to university, then a revised copy of proposal duly singed and countersigned by head of institution.
  4. NOC of PI (yourself)/letter of consent for transferring the project from original PI.
  5. NOC of university.
  6. Letter of Consent of new PI.
  7. CV of new nominated PI

Question: I have left my parent university & joined a private university that is eligible for public funding as per notification of P&D Division of HEC.  How my ongoing/approved project be shifted to my new university?

Reply: Please provide following documents for initiating of your case for transferring project from one university to another:

  1. A request for transferring project from one university to another university.
  2. If funds are not yet released to university, then a revised hard copy of proposal duly singed and countersigned by head of institution of new university.
  3. Proof of submission of annual report if it is already due and submitted.
  4. Provide expenditure statement duly verified by university audit division and specimen of same is available on NRPU website under download option.
  1. NOC from both universities stating that they have no objections on the transfer of this project along with all its assets.
  2. Copy of appointment letter along with terms and conditions of appointment.​

Question: Faculty members form Social Science may apply for NRPU or Not?

Reply: yes; can apply

Question: If any faculty member submitted project for thematic research 2017 and his / her project is not funded by HEC may resubmit that project for NRPU or not?

​Reply: if a project is already rejected, why HEC again spent tax payer money on re-evaluation of already rejected project. So simple reply is no.

Question: I am already running a HEC NRPU project (funded in 2016) and this time i want to apply for a NRPU and TDF funding. I want to know can i apply this year on both the calls i.e. TDF and NRPU?

Reply: you can apply only either under NRPU or TDF ​.

Question: Sir I would like to ask about the possibility of having my NRPU funding in foreign currency (if possible). I have confirmed from a number of agents (Scientific supply agents in Pakistan) that if purchase of instrument/equipment/chemical is done through LC (foreign currency account) it will save GST+Income Tax+ Custom Tax on purchased items, moreover a branded product with best quality can be purchased. So I hereby request you to kindly grant the permission for having my funding in USD.

Reply: My Dear Professor, your request is against NRPU policy- "No foreign payment could be made neither to any foreign firm for the purchase of any item/equipment etc. nor to any foreigner (as Co-PI)/consultant etc". You should know that funds for NRPU are received from Government of Pakistan. Sole source of income of any Government are tax collections like "GST+Income Tax+ Custom Tax".

Question: Recently one of my project has been approved and you have send me the award letter. But unfortunately in that award letter the name of Co-PI is not present. Therefore, you are requested to send me a modified award letter in which the name of co-PI also present.

Reply:     Please request your ORIC office to issue a letter to you're Co-PI and CC same to Director (R&D) for record.

Question: I requested you for the letter of award of my accepted project # with title "-----------------". I have got the award certificate at Governor House Sindh, 2017 but so far did receive the award letter of above mentioned project and did not get any information when I get the 1st installment. Dear Sir, being a TTS faculty, it is very important for us to get project and funds for Annual Research Productivity. Please send me award letter and information about 1st installment.

Reply: Please visit your ORIC office and get print your award letter, specimen of agreement and review reports. Same has been marked to your director ORIC one week earlier. Please request your ORIC office be vigilant and active.​

Question: How does HEC-NRPU calculate release of 2nd or 3rd or final instalment as per NRPU policy?

Reply: Click here.

Note: Following are the answer to frequently asked queries in respect of eportal issues.

1.     If you are unable to find a degree program or a department in education tab; Please use "Search and Add Missing Degree Program" option to search or add a missing degree program in your education tab. The option is available in education tab of your profile. Alternatively, the list of focal person is available on HEC website http://hec.gov.pk/english/services/universities/pqr/Pages/HEIs-Focal-Persons.aspx

2.     If an update in your turnitin index is not reflected in your application form; Please save the turnitin index before downloading the application form. In case of any issue, kindly let us know.

3.     if there is a Maintenance page on site; Due to deployment we normally place a maintenance page and if you are logged in you may face some error. Kindly wait for 1 hour for deployment to end. Note that deployment is mostly done in non working hours.

4.     if you face an error stating "Ask the network administrator...."; this is an idle session message; If you face any idle session message, kindly refresh your browser. Leaving a session idle for 20 minutes or more results in the time out message.

5.     if you face an error stating "error 500" or "security error"; Kindly clear your browser cache and use the link eportal.hec.gov.pk and remove the left over part after .pk/.

6.     Regarding the budget tab, there are two problems commonly faced by the applicants; First, when hitting "save and close" button throws some validations on the screen in case of any missing information which are highlighted in red color. Due to size of the tab; these red validations are often looked over. System will only save the information when it is complete. The second challenge is more technological, the idle server communication session time is set to 20 minutes, if there is no server communication in this time, the session expires . We understand the challenge and are working for the resolution. Let us give you a quick way around; please enter dummy values in the budget tab, complete it and save it. Now you will have the ability to enter the budget at your own pace. If you follow this approach, Please triple check your calculated budget before submitting the application.

7.     Please double check all the calculations before submission of application

8.     As a Project number is awarded on submission of an appliction; Applications once submitted cannot be changed​

Question: Can a project be transferred/ shifted from one university to another due to any reasons there off?

Reply: Yes, approved and ongoing project may be shifted from one university to another university if policy allowed. Policy point are given below and following document are required to be submitted to HEC if policy allowed.

1.       If award letter has not been issued to PI or if award letter has been issued to PI but funds of the projects are not yet released to university, then a revised copy of proposal duly singed and countersigned by head of new institution is required. Plus NOC from Parent university if award letter is issued. However, there is no need of NOC if award letter is not issued yet.

2.       If funds (1st Installment) of the project have been released to the University, No project will be shifted from one university/DAI to another university during first year of the project life without submission of 1st annual progress report linked with its satisfactory review by technical expert of HEC. In case of any conflict, PI has to refund whole released amount to the Commission.

3.       However, during subsequent years (only 2nd or 3rd), project would be shifted from one university/DAI to another university provided it must not be delayed. However, Principal Investigator have to provide NOC from both universities/DAI(s), i.e. Parent University and new university. In case of any conflict, PI has to refund whole released amount to Commission. PI himself will responsible for completion/ settle down of any project under NRPU.

4.       Provision of expenditure statement duly verified by university audit division and specimen of same is available on NRPU website under download option.

Question: Can a project be transferred/ shifted from one PI to another new PI or Co-PI in same university or in another due to any reasons there off?

Question: Reply: Yes, approved and ongoing project may be shifted from one PI to another PI or Co-PI in same university or in some other university if policy allowed. Policy point are given below and following document are required to be submitted to HEC if policy allowed.

1.       If award letter has not been issued to PI or if award letter has been issued to PI but funds of the projects are not yet released to university, project may not be shifted to new PI or Co-PI but it will be closed.

2.       If funds (1st Installment) of the project have been released to the University, No project may be shifted from one PI to another new PI or Co-PI in same university or in some other university during first year of the project life without submission of 1st annual progress report linked with its satisfactory review by technical expert of HEC, there may be any reason thereof like study leave, post doc, etc. In case of any conflict, PI has to refund whole released amount to the Commission.

3.       However, during subsequent years (only 2nd or 3rd), project may be shifted from one PI to new PI or Co-PI of same university/DAI or from some another university provided it must not be delayed. However, Principal Investigator have to provide NOC from both universities/DAI(s), i.e. Parent University and new university, CV of new PI to be evaluated from technical expert linked with its satisfactory review. In case of any conflict, PI has to refund whole released amount to Commission. PI himself will responsible for completion/ settle down of any project under NRPU.

4.       Provision of expenditure statement duly verified by university audit division and specimen of same is available on NRPU website under download option.​

NOC of PI (yourself)/letter of consent for transferring the project from original PI.

NOC of university.

Letter of Consent of new PI.

CV of new nominated PI

 

5.            Project will not be shifted to any new PI/Co-PI or to any other university (in case of new appointment) during first year of the project because of any reason like study leave/postdoc leave/ new appointment etc. However, after submitting first year annual report linked with its satisfactorily review, the party may intend to go abroad or leave university or  for postdoc/study leave etc or for any other reason after getting Project Clearance Certificate (PCC) form. Failure to compile with this clause (13) would lead to refund of the whole released amount by the Party.