How to Apply

​​​​​​​​​​​​​​​​​​​Application Guidelines for Applicant/Principal Investigator (PI)

  1. Principal Investigator must take clearance from Institutional Ethical Review Committee (if required) before submitting Research Proposal under NRPU and if proved otherwise project will be stand closed automatically and Party will have to refund the whole released amount to HEC.

  2. Principal Investigator (PI) will not open any LC for foreign payments from NRPU released grant.

  3. Under studentship following university rules & regulations a full time regular student will be hired who must not getting any type of scholarship or any other funds/remunerations or any salary and must not on study leave.

  4. Principal Investigator will submit annual reports (1st or 2nd or 3rd) within one year after released of installments (Cheque issuance date).

  5. In case project gets delayed on the part of the Party due to any reason there off, the PI will have to obey HEC decision of delay project policy.

  6. The PI will refund the expenditure incurred on the project, in case the party fails to complete the project within the stipulated time without any valid reason acceptable to HEC.

  7. During First Year of the Project Life, project will not be shifted from one university/DAI to another. In case of any conflict decision of the HEC will be final and PI has to refund whole released amount to the HEC.

  8. During First Year of the Project Life, project will not be shifted to any new PI/Co-PI/substitute PI or to any other university (in case of new appointment) because of any reason there off like study leave/postdoc leave/ new appointment etc. However, after submitting first year annual report linked with it's satisfactorily review, the PI may intend to go abroad or leave university or for postdoc/study leave etc or for any other reason after getting Project Clearance Certificate (PCC) form HEC. Failure to compile with this clause will lead to refund of the whole released amount by the PI.

  9. If Principal Investigator intends to go abroad, or leave university for any reason during 2nd or 3rd year, PI must have not only to inform HEC well before of his/her departure, but PI would also have to nominate a substitute (new PI or Co-PI as new PI) for the period of his/her absence with a plan of activities of project and PI would do needful as well for getting nominee notified as substitute/new PI by HEC prior to his departure/leaving the university so that necessary project activities in absence of PI may be carried out by the nominee/substitute. Hence, before notification for replacement of PI, nominated PI will undertake that he/she will submit next annual report(s) within one year from the date of release of 2nd or 3rd installment (what the case may be) and will responsible for completion of the Project. Failure to compliance with this clause will make responsible to the new PI (who has signed the latest agreement) to refund whole of the released amount under the project.

  10. During the subsequent years (2nd or 3rd), project will not be shifted from one university/DAI to another or to a new PI/ Co-PI (as new PI)/substitute PI etc. until and unless, provision of NOC by a) both universities/DAI(s), b) PI & Co-PI c) prove of submission of due annual report to HEC. Otherwise, in case of any conflict, PI has to refund whole released amount to HEC. Therefore, responsibility lies with PI himself/herself for completion/ settle down of any project granted to him under NRPU.

  11. If any of project is already delayed on part of the PI, same will not be transferred until the submission of annual reports as per sops of delay project policy.

  12. Principal Investigator will responsible to do necessary arrangement to refund any other income ( bank interest etc.) accruing there from any of the component of the project before closure of the project and same cannot be used in any of the project activity.

  13. It is responsible of PI that all equipment/items purchased under the project along with specification and costs must take on stock register of the concerned department under the head "permanent equipment" and a certificate in this regard, dully counter signed by the Chairman of the Department and the Institutional Head, along with copies of the relevant pages of the Stock Register be sent to the HEC (NRPU) for record and audit purpose.

  14. Principal Investigator will submit his/her annual expenditure statement well in time after paying his/her all due payments of expenditures on the specimen of annual expenditure statements (1st, 2nd, 3rd & final consolidated) that is available on HEC -NRPU website under download button.  

  15. Three annual progress reports (hard copies) with expenditure statement (3 copies) duly countersigned by Resident Auditor/Treasurer of the University/DAI etc. will be submitted by the PI to the HEC within fifteen days of the completion of each year in accordance with the instructions issued from time to time by the HEC to the PI and soft copy via email as well.

  16. Next instalment will be released after deducting previous unspent amount (if any)/committed amount if any reflected by PI in his/her annual audited expenditure statement submitted to HEC.

  17. The release of the subsequent year award/next installment will be linked with the satisfactory recommendations/approval of the Annual Progress Report by the expert/reviewer/committee of experts/ reviewers as per their advice/recommendations. PI will have to revise his/her annual/final reports if so desired by the HEC/expert(s).

  18. The PI will refund whole released amount if HEC refuses either to pay the next installment or closes the project based on a) unsatisfactory progress report(s), or b) issues in the statement of accounts, or c) the manner in which expenditure has been incurred by the party.

  19. Host University/DAI will grantee that the Principal Investigator will be facilitated and complete support will be provided to the PI for the establishment & operation of approved project, and also provide other facilities necessary for the project including land, building, space, laboratories, machinery, equipment, transport, amenities including utilities and other services throughout the life cycle of this project.

  20. Moreover, host University/DAI of the party will also grantee that host University/DAI will not issue NOC to PI for any purpose, e.g. postdoc leave/EOL/study leave/ university leaving etc. and that the PI will not be relieved from his/her parent institution/university until & unless the PI will not submit to the university/institution Project Completion Certificate /Project Clearance Certificate (PCC) duly issued by the HEC, after submission of Project Final Annual Report complete in all respect &/or other relevant documents to HEC.

  21. Moreover, university/DAI will also guarantee that university will not replace any PI of any of the NRPU project by itself without getting prior permission of HEC. For the purpose, university/institution will request HEC for notifying new/substitute PI as per policy guidelines if policy it allows. Failing to compliance with this clauses will make university/DAI responsible for refund of whole released amount from party or university/DAI itself. 

 

How to submit Online System Generated Hard Copy & Soft Copy and Mandatory Document to Director respective Director ORIC.

  1. ​The applicants will submit their research proposals online through HEC web portal 

    http://eportal.hec.gov.pk on or before  October 31, 2017

  2. How to submit Online System Generated Hard Copy & Soft Copy and Mandatory document to Director respective Director ORIC.

  3. While submitting online application, eportal system will automatically guide the applicant.

  4. eporal system will auto-update to applicant at "NRPU Project Proposal Application" button that now down load application form and project proposal template fill it up, check it similarity index, handover both (application form + project proposal form after checking its similarity index on Turnitin) to the Director ORIC along with all original mandatory documents, i.e. resume of PI, Co-PI, Turnitin report, quotations, appointment letter, industrial support letter, BCC, etc.

  5. Now get copy of signed pages (of VC & Others) from Director, ORIC of your respective university, and upload in the system  at "NRPU Project Proposal Application"​ before submission.

  6. After submission, you will get "Soft Copies in a Compressed Zip Folder", and now read your project # printed on application form after submission and hand over same Zip Folder to Director ORIC as well.

  7. Hence PI will hand over all "Soft Zip Folder and Application Form and Project Proposal Form and All Mandatory Document" to Director ORIC of respective Universiy.

  8. The Principal Investigator (PI) has to submit one complete set of original hard copy of the proposal duly singed from all relevant authorities of the university along with soft copy of duly filled Application Form 2017 (a specimen to help out the reseacher/PI: this is not acceptable as hard copy) to the Office of Research Innovation and Commercialization (ORIC)/Research Office/Office of the Registrar of respective university to make it available -via surface mail/Special Messenger– along with complete record of all the proposals to Director (R&D) on or before  31-10-2017 .​ 

  9. The PI has to be a full-time regular faculty member (BPS or TTS) or on contact not less than project life of any public sector university/DAIs or private sector university/DAIs eligible for public funding ( list of 29 private sector universities/DAIs is given in Eligibility Criteria section).
  10. ​Period of execution of the Research project should not be exceeding three  years
  11. Maximum funding under NRPU may be up to 20 million, however, permissible limit for funding is linked with cumulative Impact Factor of the PI, as mentioned in NRPU Application Form 2017  (a specimen to help out the reseacher/PI: this is not acceptable as hard copy).
  12. PI can execute or submit only two (2) research projects simultaneously under any of HEC funded research grant programs either under NRPU or UITSP or TDF or TRGP or Pak-US etc. (either ongoing, submitted, under review, etc).​
  13. Any application will not be considered if
    1. Incomplete filled application form
    2. submitted proposal under NRPU is  meant for  establishment of laboratory or for only development.​
    3. Receive on old Application Forms (Application Form 2017a specimen to help out the reseacher/PI: this is not acceptable as hard copy)
    4. Either PI does not submit original hard copy of proposal to the respective ORIC Office/Research Office/Registrar Office or ORIC/Research offices does not submit original hard copies to R&D Division of HEC on or before the closing date, 31-10-2017.
    5. PI is executing any NRPU project whose completion is delayed by three (03) years.
    6. PI is currently executing or has submitted two or more NRPU projects simultaneously for consideration.
    7. PI has been black listed by HEC.
    8. Original hard copy of application is directly submitted to HEC, bypassing ORIC/Research Office/Office of the Registrar of the respective university.
    9. Application forms are not signed/countersigned/endorsed by head of institution, vice chancellor/Rector/Director of DAIs.
    10. CV of PI or Co-PI are not attached.
    11. Quotations of required equipment, worth over Rs. 0.1 Million are not attached.
    12. Report generated by Turnitin is not attached.
    13. A clearance certificate from Institutional Bioethics Committee (IBC) of the university/DAI concerned (if required) is not attached.
    14. Industrial support letter (if required) is not attached.
    15. Copy of appointment letter is not attached.
    16. Proposals has already submitted under "Thematic Research Grants Programme 2017-18" for funding.

Processing Procedures

All research proposals submitted to HEC under the NRPU program are forwarded to dedicated committees with relevant discipline based expertise. Each committee comprises of three subject experts who will review the proposals and provide feedback to approve, decline, or revise the application. HEC may decide to call PIs to present their proposal before the committee.

After the completion of the review process, successful applicants will be issued the award letter within approximately a month.

 

Mandatory Documents to be uploaded on HEC Web Portal

http://eportal.hec.gov.pk

  1. Please upload Detailed CVs of PI and all Co-PI duly singed by all.
  2. Appointment letter of PI must be uploaded
  3. Letter of Support for Industry Problem to be uploaded (Section-2C).
  4. A Letter of Consent from Collaborating Partner/Agency Expressing Willingness to Collaborate to be uploaded?  (Section-7)
  5. Turnitin Report of the Proposal to Be Uploaded.
  6. Clearance Certificate from Institutional Bioethics Committee (IBC) Of the University/Dai Concerned To Be Uploaded.
  7. A Brief of the Impact of Research Project to Be Uploaded (Section-5).
  8. One Page Summary of Each Project of PI Already Completed/ Ongoing/ Submitted to any Funding Agency/HEC to Be Uploaded. (Section-9).
  9. Original invoices / quotations for permanent equipment costing over rs.0.1 million or more to be uploaded? (Section-10B).
  10. Tentative and detailed schedule of local visits (annual plan) with justification and rates been provided (if study involves field survey/field work). Please note that TA/DA is not allowed, however, estimated expenditure as per original may be demanded? (Section-10D).
  11. Please upload project activities on Gantt chart.
  12. Please Upload Year-Wise Cost and Quantities of Each Expendable Item Demanded With Full Justification (Section-10C)?
  13. Please Uploaded Page (Section H. of cover sheet for proposal "H. Declaration/Certificate") after Getting Signed from relevant university authorities with date & stamps on the declaration certificates?. Please download template.
  14. ​Please upload page "head of institution duly endorsed the application (section-14) of the application form? Please download template.
  15. ​Please upload any other document that you need to be mandatory. Optional